Roodhouse Public Library Board Minutes

Roodhouse Public Library
Board of Trustees Meeting

June 8, 2010

The Meeting was called to order by president, Jeanne Bettis with the following members also in attendance: Michael Harper, Bruce Vortman, Beth Burrus,  Sharon Patterson, and Beth Huffines, Librarian.

Secretary's Report:  The May minutes were read and approved on a motion by Mrs. Harp seconded by Ms. Burrus-Meece

Librarians Report: Ms. Huffines reported the following:

The IPLAR year end report has been completed and filed with the state and the system. Ms. Huffines as delivered all material for the 2009-2010 audit to Carrie at the city. Mr. Perry from CMC, Inc.has submitted his bids for the roof work that is needed. The first bid is for a foam roofing system for the west, middle and east buildings at a total cost of $7,977.60.  The second bid is for a EPDM Coating System for the same three building at a total cost of $4,099.60. Mr. Perry will also take care of some tuck pointing that needs to be done as well as taking care of some work that needs to be done on the parapets on the north side. He felt that the EPDM System would be what we needed at this time. The checks and statements have come in for the new financial accounts. Ms. Huffines would like to buy some shelving for the storage room or possibly get some donated. Mr. Harper will check to see if he has any that he could donate. Lora Fry's last day of working for the library through Experience Works will be on Saturday, June 12. Ms. Huffines will pick up the replacement tax check from the City on Fri. and give them the rest of the material they requested for the audit. The library is still waiting on the E-rate approval letter. Ms. Huffines will finish that grant as soon as she receives approval. The situation will have to be dealt with through Frontier as soon as the Verizon to Frontier change is completed. LCLS is now placing a letter requesting donations in each book borrowed through them for book delivery.

At this point in the meeting Beth Burrus arrived and was sworn in as a trustee.

Financial Report: The report was checked and accepted on a motion by Mrs. Harp seconded by Mrs. Patterson after a correction to show $9,914.23 in the Saving Account with a total of $31,894.51 in all accounts. Ms. Huffines also reported that thanks to the generosity of the community in donating books,some free books received from the St. Louis Post as well as books the library has purchased 201 items were added to our shelvesthis month. THere were also 11 new cards issued in May. The overdue books situation has improved.

Reports of Committees: No committee reports. Ms. Huffines and Mrs. Harp volunteered to chair the Greene CO. Days fundraiser with the proceeds going toward the new roof that is needed.

Unfinished Business: Mrs. Bettis asked us to keep in mins those who might be interested in being a trustee should a need arise. Mr. Harper reported that the CD has been reissued with the new account numbers and is in the safe deposit box.

New Business: Following a discussion on the two roofing bids presented it was decided to accept the bid on the EPDM Coating System with a ten year guarantee at a cost of $4,099.60. Motion by Mrs. Harp seconded by Mr. Harper. Ms. Huffines was asked to have the furnace in the children's section checked and to get at lest two repair estimates.

Other:

The meeting was adjourned on a motion by Mrs. Harp and seconded by Mrs. Patterson..

                                                                 Respectfully submitted,

                                                                 Sharon Patterson

                                                                 Secretary