Roodhouse Public Library Board Meeting
October 8, 2013 Trustee Meeting
CALL TO ORDER: The meeting was called to order by President Jeanne Bettis at 5:30 PM. Members present were; David Mead, Mike Harper, Jeanne Bettis, Shasron Sitton, Beth Burrus, Julie Teno, and Bruce Vortman. Also present was Librarian Beth Huffines.
PREVIOUS MINUTES: Minutes of the previous meeting were read by Sec. Burrus and approved as corrected on a motion by Mead, second by Sitton.
A. The Per Capita Grant and the Captol Assessment Questionnaire have been turned in. Follow up is still being done on the e-rate an the bill from C & C.
B. A copy of the Illinois Library Laws and Rules has been bought for the city to answer questions that may come up.
C. There have been questions about our share of replacement taxes. Ms. Roundcount has been provided a copy of the check from last year along with the formula to figure out the amount we are to receive.
D. Cookies and candy are needed for the Pumpkin Fest. We already have the juice and pumpkins.
E. No one has come in needing assistance for the Affordable Health Care Act.
F. We have $1,448.54 in unpaid fines.
G. Notification of our Grant extension has been received. (Extension is until May 2014)
F. Beth Huffines will be gone the 11, 12, and 16 of October.
FINANCIAL REPORT: The report was given by Treasure Mike Harper. Mike reported that a new account has been opened up at the UC Bank in Roodhouse for the Building Fund. The Financial Report and Approval of Expenditures was accepted as witten on a motion made by Burrus, seconded by Teno. Motion carried.
Building and Grounds: The Building and Grounds committee reported that MIller's Home Improvement has submitted bids for work to be done on the Library Building. The work includes siding and new windows for the building. After much discussion a motion was made by Sitton, second by Teno, to clarify the bid. Librarian Huffines will poll Trustees after she gets clarification from Mr. Miller.
UNFINISHED BUSINESS: Jess Berry will provide pumpkins for the Pumpkin Fest at the cost of $1.00 a pumpkin. The Pumpkin Fest is October 26.
Librarian Huffines reports the new hours seem to be working well.
NEW BUSINESS: A motion was made by Teno, second by Harper to print a letter with information about the fines due to the library. This letter will be included in books checked out. A copy will also be sent to the City to be included in the Mayor's message in the utility bills. Motion Carried.
The wall haging donated to the library by Gayle Willis will be priced and sold at the Christmas Craft and Bake Sale on December 7 from 9 am-12noon.
A thank you was given to Jeanne Bettis for scrubbing the stains on the carbet. Her secret formula is OxiClean and Dawn.
Jeanne proposed the idea of a Farmer's Market in front of the Library in the Spring. We could charge a small fee for boothe space and both the library and th community would benefit.
E-mail addresses of the Board members were collected by the Librarian for notification of Board business.
Adjournment: A motion to adjourn was made by Harper, second by Mead. Motion carried. Meeting adjourned at 6:30 pm.
Beth Burrus, Secretary