Roodhouse Public LIbrary Board Meeting
July 8, 2013
Roodhouse Public Library
Regular Board Meeting
July 8, 2013
The meeting was called to order by President Jeanne Bettis at 5:30 P.M. Trustee Sharon Patterson, was sworn in.
In addition to Bettis those trustees present were Mike Harper, Bruce Vortman, Sharon Sitton, Carolyn Camp, Sharon Patterson, Julie Teno, David Mead, and librarian, Beth Harp-Huffines.
The June minutes were approved after correction. Motion to pass Mead, seconded by Harper.
Staff Report:Ms. Huffines gave the following report:
A. The board needs to review the Prevailing Wage Act and approve it.
B. A contractor has checked the building regarding the needed tuck pointing. His recommendation was to side the building. He felt that tuck pointing would be a short term solution. Mr Ray Miller was contacted regarding the other needed work. Huffines took the information to the City Council and asked for guidance in deciding how to proceed.
C. We have received the $26,705 check for the grant. We also have the three thousand plus from the hail storm damage.
D. The new DVD shelf is in place. The shelf will be paid for by a donor.
E. Continuing education hours has increased to 12 hours for Huffines. If she does not get enough credits from the class she signed up for she will probably get enough from the Cataloging Class that she will take in September.
F. We are still in need of a person to be a fill-in when Wells and Huffines are absent.
G. Huffines announced that the library is now on Facebook!
Financial Report: Treasure Mike Harper presented the financial report.After a discussion it was resolved that the financial report be accepted as written. Motion by Patterson, second by Mead. Huffines noted that the erate grant has been approved. Unanimously approved, final action.
Reports of Committees:
Finance : No report.
Building and Grounds: Bettis and Huffines had attended a City Building Committee meeting to present the situation with the library building. Some Aldermen seem to feel that a new building would be the best solution. The Board held a discussion on how to obtain funds for a new building, type of building to consider (Morton?), usage of present grant,i.e. A coommittee of Bettis, Vortman and Sitton was formed to work on this issue.
Other Committees: Huffines and Beth Burrus will work together on buying the Krispy Kreme doughnuts and coffee to sell for Greene County Days. Huffines will print out the order forms and distribute them. It was also decided that 25 to 50 additional cookbooks will be printed up if Huffines and Wells have the time to do it. Patterson suggested that we have coffee by the cup for sale during the Bake and Book Sale.
Unfinished Business: The new behavior policy was accepted on a motion by Camp, seconded by Sitton.
Huffines asked the members to please concentrate on finding someone to work as a fill-in for the library.
The magazines on e-readers have been investigated and the total cost is too high. Trustee Camp suggested that the library might ask patrons if any of them would be willing to pay a small fee to enable the library to purchase an ereader system. Huffines will explore this possibility and if a viable option put the question on Facebook.
New Business: The prevailing Wage Act was unanimously approved on a motion by Teno, seconded by Camp.
There were no Public or Audience comments.
Adjourn: On a motion by Teno seconded by Patterson it was unanimously resolved to adjourn the meeting. Final action.
Sharon Patterson, Acting Secretary