Roodhouse Public Library Board Meeting

Roll Call:The meeting was called to order by ActingPresident, Dolores Harp. The following were present at the meeting; board members ,Mike Harper, Sharon Patterson,  Bruce Vortman, David Mead, Julie Teno, Beth Burrus and Librarian Beth Huffines. Interested citizen, Jeanne Bettis was also in attendance.

Minutes: The minutes by Burrus, acting Secretary at the previous meeting. Minutes were approved as read on a motion by Mead, seconded by Vortman and passed unanimously it was resolved that the minutes of December 11, 2012 regular meeting be adopted as presented. Final Action..

Director's Report: Ms. Huffines reported the following:

A.  The grant proposal will go in on Friday with the total of $26,704.99 as the amount.

B.  The new agenda law as of 01/01/13 was explained by Huffines. In compliance of that law the agenda will be posted on the window of the library for 48 hours available 24 hours a day prior to the meeting.

C.  The old printer broke and a new printer was purchased at a cost of $275.00 and a two year antivirus  for $465.90 for all computers.

D.  Huffines and assistant Carole Wells attended a class today in Edwardsville. The library will going live with the new system on April 9. Due to requirements of the new system the library's computer information will have to be "backed up" at least once a day. The last two weeks of March the library will be able to check books in and out from our library but will be unable to use the system for requesting other books. There will be more classes in the future that will necessitate Ms. Huffines attendance . It was also noted that in the near future the library will be asking partrons for a driver's license.

E. It is time to start the application for the erate.

F.  Huffines has completed the online certification required by the state.

G. Donations received have been from Ms. Liz Killion, $250, and Mrs. Marilyn Denney, $100.

H.  Mrs. Wells will not be at the library for the month of February.

I.   We did receive and increase in the tax levy, 4.0% but the cost of living was not included.

J.  The lights outside need to be replaced.

Financial Report And Approval of Expenditures:

 Harper presented the financial report. On a motion by Patterson seconded by Burrus it was resolved that the financial report be accepted and the the expenses be approved in the amount of $3,521.49. This leaves a total remaining balance of $4,315.85 in the checking and $42,399.23 in the savings. Final action.

It was noted by Huffines that the City wanted to handle the insurance settlement by the method of the library contracting to have the work done and submitting the bill to the City.

Reports of Committees: The cookbooks are almost sold out.

Unfinished Business: Huffines wants to hold the discussion on e-books until later in the spring when more information should be available.

After a short discussion a motion was made by Burrus seconded by Patterson that it be resolved that the board provide paid training for Ms. Jeanne Bettis and Ms. Lauren Huffines and employ them as substitute library workers at minimum wage. Motion passed unanimously. Final Action.

Burrus initiated a discussion on a raise for Huffines who has not had a raise in over two years.

On a motion by Mead seconded by Burrus and unanimously approved by the Board it was resolved that Huffines receive a salary increase in the amount of 6% and Wells receive an increase of $.25 per hour effective next pay period. Huffines is also encourged to submit a bill for mileage when she has to travel for training. Final action.

New Business:

Other Business:

Public and Audience Comments: Bettis expressed her concerns about not having a full board appointed. Huffines will send a copy of the agendas and a reminder of the next meeting to those not in attendance.

Adjournment: The meeting was ajourned on a motion by Ms. Teno seconded by Harper and unanimously approved it was resolved that the meeting be ajourned. Final action.

Respectfully submitted,

Sharon Patterson, Secretary