Roodhouse Public Library
Board of Trustees regular monthly meeting. March 12, 2013
The meeting was called to order by Acting President, Dolores Harp, with following trustees also in attendance: Mike Harper, David Mead, and Sharon Pattterson, Bruce Vortman, Librarian Beth Huffines. Trustee Beth Burrus came in shortly after the meeting began.
Secretary's Report: It was resolved that the minutes of the previous meeting be adopted as presented. The motion by Harper seconded by Mead was adopted unanimously. Final action.
Staff Report: Ms. Huffines included the following in her report::
A. The internet went down with the fault being the servers rather than our computers. The library was billed $189.00 by our computer tech to repair the situation. When it was realized that the problem belonged to the server they were contacted and fixed the problemshortly there after. Huffines asked us to advise her on whether to try to recoup the $189 from the provider.
B. The grant request for $26,705 was defended by Huffines in her trip to Springfield. The library received a 9.75 out of a possible 10 points. The .25 deduction coming about because some pictures that were sent but didn't go through. We will receive the grant pending the final approval of Jesse White's office. Finial notification should be received by the end of March. The board of trustees acknowledged their appreciation to Huffines for her work on this project. Without her expertise the grant could not have been written so effectively.
C. Donations in the amount of $70 were received from the Tommy Martin for Mayor Fundraiser. These funds were directly earmarked for the library. Ms. Huffines feels there will be more to come.
D. Carole Wells, library assistant, has returned to the library after her month's absence and the trustees expressed their appreciation for her work and gratitude at her her return.
E. We are receiving our e-rate grant. The amount is being directly off the bill.
Financial Report: The financial report was given by Mr. Harper. It was resolved that the financial report and expenditures be accepted as presented. Motion made by Patterson seconded by Vortman was approved unanimously. Final action.
Reports of Committees: There were no Financial or other reports from committees. It was decided in Building and Grounds that it would be wise to consider appointing a committee to oversee the repair work to be done to the library when the grant is received. It was also suggested that we seek separate bids on the work from the grant, i.e. strutural, paneling, and ceiling, etc.
Unfinished Business: The situation with the light outside the library resolved on its own and the City did not have to be notified.
New Business: Following a discussion it was decided by consensus of opinion to instruct Huffines to try and recoup the $189 for the internet work from our provider. It was also suggested that she point out to the provider that the library had to be closed for a number of hours due to lack of computer capabilities.
Public and Audience Comments: None
Adjournment: The meeting was adjourned on a motion by Burrus seconded by Mead.
Sharon Patterson, Secretary